The following are the rules for sending emails outside of the Duke network that contain sensitive electronic information.
The Duke Policy on Electronic Communication states that such communications (with research subjects) should include the following (or similar) warning:
HIPAA Privacy Notification: This message and any accompanying documents are covered by the Electronic Communications Privacy Act, 18 U.S.C. 2510-2521, and contains information intended for the specified individual(s) only. This information is confidential. If you are not the intended recipient or an agent responsible for delivering it to the intended recipient, you are hereby notified that you have received this document in error and that any review, dissemination, copying or the taking of any action based on the contents of this information is strictly prohibited. If you have received this communication in error, please notify us immediately by e-mail, and delete the original message.
All forms of electronic communication can pose a risk to privacy and confidentiality. Although unlikely, someone other than the recipient may see the information that is sent. If you prefer to communicate with us other than by e-mail, please call us at ******